Watch the Skonto deadline

Before an incoming invoice goes to approval, the card “Watch the Skonto deadline” reads its Skonto terms, the invoice’s own or else the vendor’s, with no script and no AI. While the Skonto date is at least 2 working days away (“Skonto still reachable”), the invoice goes straight to approval; when it is closer or past (“Skonto missed”), accounting hears of it first. The approval has the Skonto date as its deadline: it reminds 2 working days and escalates 1 working day before it, and its task shows “Skonto until” with the date, and the hint the Skonto amount. Without Skonto terms (“No Skonto”), it reminds as usual from when it opens.

The workflow

The workflow starts for every document of the type incoming-invoice. Its file workflow.yaml:

$schema: 'https://docs.acriva.de/schemas/workflow.schema.json'
format: 1
schemaVersion: 7
sdk: '1.0.0'
key: skonto-watch
name: Skontofrist überwachen
template: custom
trigger:
  documentType: incoming-invoice
fields: []
start: skonto
steps:
  - kind: skonto
    name: skonto
    label: Skontofrist überwachen
    leadDays: 2
    next: approval
    onMissed: missed
    onNone: approval
  - kind: notification
    name: missed
    label: Skonto verpasst melden
    recipients:
      - kind: role
        role: Buchhaltung
    notice: forInformation
    next: approval
  - kind: humanTask
    name: approval
    label: Freigabe vor dem Skontodatum
    taskKind: approve
    assignees: []
    fallback:
      kind: role
      role: Geschäftsführung
    options:
      remindAfterWorkingDays: 2
      escalateAfterWorkingDays: 5
      escalationTarget:
        kind: role
        role: Buchhaltung
      excludeRequester: true
      excludeActorsOfSteps: []
      pickFile: false
      deadline:
        value:
          step: skonto
          key: skontoDate
        remindBeforeWorkingDays: 2
        escalateBeforeWorkingDays: 1
    next: approved
    onRejected: rejected
  - kind: end
    name: approved
    label: Freigegeben
    outcome: approved
  - kind: end
    name: rejected
    label: Zurückgewiesen
    outcome: rejected